AP Invoice Payments-F110

SAP – Purchase Ledger Payments
Payments can be processed as manual or automatic.
ACH outputs are produced from the AP Automatic Payment program on both a weekly / monthly basis
Can monitor the use of checks which are processed as lots of checks which represents a check book.
Automatic payments can run for more than 1 company – Megger Limited & Group. Enter when the next payment due is – this is to ensure settlement discount. The process will not pick up blocked invoices. Can import a list of vendors from text file for selection of vendors. The payment proposal (i.e. the suggested invoices to be paid) can be edited. The report generated at this stage will be submitted for authorisation. To this point there are no postings. At execute stage the AP / Bank will be affected. Payments can be run for future periods. Remittances are printed.
Foreign payments – A report will be generated using the AP Automatic Payment program and the invoices will be cleared. The process will not produce any electronic payments file, just clear AP & post to bank in general ledger. The actual payment will be processed using the current Bankline system.
Manual payments – used for direct debits or cheques (these have a further transaction) and can be UK or FX payments. Bank details would depend on whether the funds are cleared or not – direct debit cleared funds. Remittance could be printed (post with forms) but cheque would have to be ignored and this could only be for those manual payments that use a cheque.
Proforma / Advance payments – posts open items to AP
Payments to third parties (e.g. factored companies) use Account Number of the Alternative Payee. The account number of the vendor with whom automatic payment transactions are carried out. The field is only needed if payments are not to be made directly to the vendor to whom the payable is owed. Note The specification in this field applies to all company codes. There is a further field in which every company code can enter an alternative payee separately. If both fields are filled, the company code specification has priority.
Reset Cleared Items
This process is used for correction errors e.g. rejected BACS. Undoes the transactions & identify the clearing doc. No. Can unallocate (only resetting) or resetting & reverse which un-matches payment & invoice and then reverses the bank transaction.
















Automatic Payment F110 - Automatic Payments
Step 1 – Status

Step 2 - Parameter



Step 3 – Additional Log










Step 4 Printout data medium





Step 5 Proposal










Step 6 Proposal Log

Will give reasons for non-selection such as:-
Pmnt methods for this run are not specified in master record or in item
Item is blocked for payment
No valid payment method found
No pymt possible because items with a debit bal.still exist; see job log







Save proposal

Step 7 – Payment Run


Printout – replace ? with 1, 2, etc as re-run

Step 8 - Creating BACS file
Environment, Payment medium, DME Admin

Edit download
Desktop\bacs.txt

Output controller SP02 – lists own spool requests. Click report & click glasses.

Delete Proposal




Delete Payment run FBRA





F-58 Cheque payment




Will print remittance & cheque (ignore cheque) but cheque no. must tie up with one in cheque book.


F-53 Payment Processing Manual
Does not produce remittance



FCH5 Create Cheque Info
Enter Doc no to pay. Check & save




FCH8 reverse cheque / FCH9 Void
Void cheque would not reverse GL entries, just void cheque no. Reverse cheque reverses GL entries.







FCHN – display cheque register